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13 Best Accounts Receivable and Accounts Payable Software
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If you’re running a business, then you know how important it is to manage your finances efficiently. However, keeping track of payments and collections is a daunting task that can consume significant time and resources.
Thankfully, the advent of accounts payable and receivable software has enabled automating these financial processes and streamlining cashflow management.
In this article, we’ll explore:
- What are accounts payable and receivable software?
- The leading accounts payable and receivable tools
- Key factors to consider when selecting these tools
Table of Contents
- What is an Accounts Receivable Software?
- What is an Accounts Payable Software?
- 7 Best Accounts Receivable Software:
- 6 Best Accounts Payable Software:
- Factors to Consider when Selecting Accounts Receivable and Payable Software
- Manage Finance Operations with Hiver
What is an Accounts Receivable Software?
An accounts receivable software is a financial management tool that helps businesses track and manage the payments owed to them by their clients or customers. The software automates the process of creating and sending invoices, as well as tracking payments and generating reports.
Imagine you’re running a small online shop selling handmade jewellery. You’re swamped with orders each month, leading to a tedious cycle where you have to send invoices and keep track of payments manually. By adopting an accounts receivable software, you can automate the creation of invoices, set reminders for overdue payments, and monitor payment statuses as they happen.
What is an Accounts Payable Software?
An accounts payable software helps streamline the process of tracking and settling an organization’s outstanding bills to suppliers, vendors, and other creditors. This solution typically includes features such as invoice management, purchase order matching, payment processing, and reporting.
Let’s say, you own a chain of retail stores that sells clothing and accessories. Each store receives a large number of invoices for products, utilities, and services every month. Processing all these can surely be a daunting task. To make matters worse, your stores are spread out across the country, and you need to manage payments for all of them from a central location, in a timely manner.
By using an accounts payable tool, you can automate and streamline your payment to vendors. You can set up a centralized system that allows you to receive and approve invoices electronically, schedule payments in advance, and reconcile accounts.
7 Best Accounts Receivable Software:
Tesorio’s Accounts Receivable solution helps different teams, such as finance, sales, and customer success, optimize their cash flow management. By leveraging AI and machine learning, Tesorio automates critical tasks and offers valuable insights on payment collection and customer communication.
The software easily integrates with various ERP systems, ensuring that every single invoice is followed up on efficiently and with accurate information. What sets Tesorio apart is its real-time prediction and behavioral trend analysis, which enables businesses to make data-driven decisions quickly.
Key Features: Accounts Receivable Automation, Cash Flow Management, Credit and Collections, Cash Flow Forecasting, Invoice Matching
– Easy-to-understand dashboard
– Ability to connect multiple invoices to one customer
– Set up auto-campaigns and email automation
– Responsive customer service team
Pricing: Tesorio offers flexible and personalized pricing options to accommodate businesses of all sizes. To learn more, you can book a demo, in any of these 4 categories:
- Personalized 1:1 demo
- Group demo
- Recorded overview
- Interactive demo
- Speak to an expert
Gaviti helps to manage accounts receivable (A/R) invoice-to-cash processes in an efficient and streamlined manner. Its comprehensive suite of tools automates routine collections tasks and helps prioritize the collection of specific invoices.
With Gaviti, you get a holistic view of billing activities and invoices. You also get real-time visibility into collections status and key performance indicators (KPIs).
Key Features: Invoice Management, Payment Collection, Payment Forecasting, Performance Metrics, Automated Notices
– Visibility into AR across locations
– Automated email for past-due invoices
– Easy and flexible workflow automation
– User-friendly and descriptive dashboard
– AP Assistant to improve communication
Pricing: Gaviti offers three types of pricing plans. You need to request a quote to find out their cost.
- Standard Edition
- Pro Edition
- Expert Edition
Billtrust is a payment management software solution that offers a centralized platform for handling end-to-end customer payments.
This solution enables businesses to automate routine tasks, freeing up collectors to concentrate on providing personalized customer support who require more attention. In addition, it utilizes an AI engine to generate predictions about when customers are likely to make payments.
Key Features: Dunning Management, Customizable Invoices, Billing Portal, Cash Forecasting, Self-service Reporting, Prioritized Worklists.
– Conveniently sort/filter with the quick search function
– Auto Pay setup works great for businesses
– Visibility on daily cash payments
– Easy access to invoices
Pricing: Not provided by the vendor. However, you can schedule a 30-minute “Discovery Call” with their team, where they help you determine whether their AR software fits your requirements or not.
Versapay brings together advanced receivable automation and user-friendly collaboration tools. With its collaborative AR platform, Versapay streamlines key functions such as invoicing, payment processing, matching, and reconciliation.
This intuitive platform also enables real-time sharing of data between internal teams and customers, accelerating the cash collection process.
Key Features: Automated Invoicing, Online Payments, Omni-channel Invoicing, Cash Application, ERP Payments, Customer Collaboration
– Ease of sending past-due reminders
– Ability to use different payment forms
– Customer-oriented support team
– User-friendly interface
Pricing: Not provided by the vendor. However, you can book a demo, or directly connect with their sales expert on call (866-999-8729).
5. Quadient AR – by YayPay
Quadient Accounts Receivable by YayPay is a platform designed for businesses to simplify their credit-to-cash process through automated B2B invoicing. The tool helps predict customer payment behavior, automates invoicing and collection communications, and assesses your customers’ creditworthiness.
It seamlessly integrates with ERP, CRM, and accounting systems, and provides a centralized platform to view cash collection and communication history.
Key Features: Collections Management, Communications History, Credit Management, Invoice Delivery, Predictive Insights, Advanced Reporting
– Customizable workflows and unlimited email templates
– Seamless online payment process
– Advanced invoice discrepancy tool
– Allows for custom workflow creation
Pricing: Not provided by the vendor. It depends on what your business needs are. You can request a quote.
Blackline offers an AR platform that can improve the performance of your accounts receivable function, by eliminating time-consuming manual processes and providing valuable insights.
With Blackline, you can accelerate your cash collection process through a system that matches customer payments to invoices automatically. The tool also provides recommendations on how to prioritize customer invoices better.
Key Features: Cash Application, Credit and Risk Management, Collections Management, Dispute and Deductions Management, AR Intelligence
– Ease of automating monthly accounting functions
– Real-time insights and detailed reporting
– Detailed and easy-to-navigate user interface
– Easy to keep track of tasks
Pricing: Not provided by the vendor. However, you can request a demo.
HighRadius offers an AI-powered solution called Autonomous Receivables, which helps businesses manage their accounts receivable efficiently. The software automates various tasks such as invoicing, credit management, and cash reconciliation, and gathers data from multiple sources to assist with credit management.
Besides, their collections module allows analysts to prioritize client accounts, track aging receivables, and automate the sending of reminders and payment links.
Key Features: Automated Dunning, Collections Metrics, Automated Invoice Status Tracking, Prioritized Worklist, Quick Dispute Resolution, Online Invoicing
– Simplifies administrative tasks related to AR
– User-friendly collections cloud
– Efficient prediction of late payments
– Enhanced reporting features
Pricing: Subscription-based pricing. To know more, you can schedule a demo on their site.
6 Best Accounts Payable Software:
Tipalti is a comprehensive solution that automates the entire accounts payable process. It also accelerates the approval process, eliminates the need for invoice entry, and allows for fast global payments to over 190 countries in their local currency.
Additionally, Tipalti ensures global tax compliance and supports multi-entity businesses to match purchase orders. The platform also helps to scan invoices with OCR technology and provides instant reconciliation with ERP integrations, such as NetSuite, Quickbooks, and Sage Intacct.
Key Features: Supplier Management, Invoice Management, Payment Remittance, Payment Reconciliation, Purchase Order Matching, Workflow Management
– Easy to manage payments and invoices
– Efficient invoice uploading process
– Fast and secure payments across the world
– Quick retrieval of remittance or payment proof
Pricing: Tipalti Express pricing starts at $149 per month per user. Additional cost for upgrades and advanced features.
BILL offers an efficient accounts payable automation solution. You can easily import your vendor invoices into the platform in various ways, without requiring significant manual data entry.
You also get to customize the approval workflows to align with your business rules. Through the BILL network, you can access millions of vendors and a wider range of payment options, including ACH, credit card, check, and international wire transfer.
Key Features: Online Payment Processing, ACH Payment Processing, Debit/Credit Card Processing, Electronic Signature, Mobile Payments, Recurring Billing
– Ability to pay all bills in one place
– Multiple payment methods
– Ease of storing documents
– Convenient to add vendors
Pricing: There are four types of pricing options available, along with a free trial option.
- Essentials: $45 per user per month
- Team: $55 per user per month
- Corporate: $79 per user per month
- Enterprise: Custom pricing
AvidXchange offers all-in-one accounts payable software and payment automation services. It helps growing businesses simplify their AP workflows, allowing you to effortlessly pay your suppliers, and eliminate paper-based processes and manual tasks.
With their invoice-to-pay solution, you can integrate seamlessly with your current financial accounting solution or ERP system and automate the entire AP process.
Key Features: Electronic Invoice Management, Intelligent Invoicing, Automated Payments and Approval Process, ACH Payment Processing
– Ability to know exactly what stage an invoice is in
– Insight into current and past invoices
– Ability to approve invoices from any device
– Simple design and user-friendly interface
Pricing: Not provided by the vendor. However, certain review sites mention that businesses can expect an average cost of $5,000 per license for a 45-day implementation.
MineralTree offers secure and user-friendly solutions for streamlining the accounts payable function. The MineralTree TotalAP solution helps businesses automate the entire Invoice-to-Pay process, to enhance the efficiency of their accounts payable and payment operations, minimize fraud, and maximize visibility into costs.
By integrating the tool with your existing accounting system (ERP),all transactions, approvals, and payments get synchronized seamlessly.
Key Features: Payment Optimization, Two-Way ERP Sync, Bank Reconciliation, Robust Supplier Network, Invoice Processing
– Works seamlessly with many accounting platforms
– Electronic reviewing and processing of invoices
– Instantly flags duplicate invoices
– Seamless process for approval of invoices
Pricing: Not provided by the vendor. Need to request a demo on their website.
Stampli automates the accounts payable process, by integrating vendor communication, documentation, corporate credit cards, and expense management into a single platform. This centralized approach empowers AP teams to have full control and visibility over corporate spending.
Stampli utilizes cutting-edge AI Intelligence – Billy the Bot – to automate AP invoice processing. Billy the Bot adapts to an organization’s unique patterns and simplifies GL-coding, automates approval notifications, identifies duplicate invoices, and performs other crucial functions.
Key Features: Real-Time Invoice Capture and Coding, Automate Communications, AP Automation Process Visibility, Audit-Ready History, Billy the Bot
– Quick and easy processing and uploading of invoices
– Simple and efficient approval functionality
– Advanced financial reporting shows payables across companies
– Ease of uploading invoices
Pricing: Not provided by the vendor. Need to request a demo on their site.
Paymode-X offers accounts payable automation solutions for businesses worldwide.
The software offers a comprehensive solution that helps optimize invoice processing, automate payments via ACH (Automated Clearing House) and virtual cards, and minimize payment fraud risk. Their objective is to simplify traditional and complicated AP processes.
Key Features: Invoice Automation, Payment Automation, Invoice Processing, Approval Process Control, Vendor Management
– Seamless process for vendors to initiate payment
– Easily identify invoices and shows details for each payment
– Clean and user-friendly dashboard layout
– Emails on pay remittances are helpful
Pricing: Not provided by the vendor. You need to request a demo or connect with their solution expert on call (+1 (844) 729-6633).
Factors to Consider when Selecting Accounts Receivable and Payable Software
When picking an Accounts Receivable (AR) software, focus on must-have features like: billing, invoicing, aging reports, and credit risk assessment. It’s also crucial that your AR system works seamlessly with your existing ERP and accounting tools. Therefore, opt for solutions that offer these integrations. Keep your budget in mind as well – look for software that offers the best value for money.
When selecting accounts payable software, first understand your current invoice handling process and the team size. Ensure the software can seamlessly connect with your accounting or ERP systems, accurately match invoices and purchase orders, and detect any duplicate invoices. Be mindful of pricing, and watch out for any hidden fees related to support, development, or updates.
Manage Finance Operations with Hiver
Hiver transforms how finance teams operate, offering tools to boost efficiency. It automates the flow of information on payables and receivables, ensuring experts handle invoices promptly. The platform also streamlines email management, allowing teams to assign, track, and work together on financial communications easily. Managers gain a comprehensive overview of team activities. Hiver equips finance teams to work more cohesively, respond quicker, and manage operations smoothly.
Curious? Try it for free!