Google comes with a great set of built-in filters, but you can increase your productivity even more by adding your own.
You can add filters to send mail from certain addresses into specific folders, for example, or filter certain keywords to junk mail. The result will be a cleaner inbox, and the ability to easily find emails that have been neatly sorted into custom folders.
This is a great solution for senders that you don’t want to flag as spam, but who you don’t want cluttering your inbox
4. Build a Beautiful Set of IFTTT Recipes For Gmail
IFTTT pairs absolutely wonderfully with Gmail. Here are just a few examples of recipes you can create with IFTTT and Gmail:
Sending email attachments directly to DropBox
Create calendar entries when emails are labeled “To Do”
Get text alerts when you receive mail from certain senders
Send starred emails to Evernote
With a little bit of experimenting, you can probably come up with even more recipes on your own.
This automation will help you to become more productive, and save time.
If you could create the ideal Gmail recipe, what actions would you have the app take?
5. Use Shared Email Templates to Save Time
Hiver enables you to create templates so that you no longer have to write repetitive emails.
On top of this, you can also share your email templates with other users who use Hiver!
This way, you don’t waste time composing the same responses over and over again, and you also save time for the entire team.
If you have email subscribers, you can use Shared templates to send out an automated thank you to new subscribers, rather than contacting them one by one.
6. Manage Complex Conversations With Quoted Text
Somebody has sent you a novel of an email that covers multiple subjects, and that makes multiple points.
How do you respond in a way that allows you to keep track of your own thoughts, and allows the recipient to easily understand which points you are addressing and why?
One thing that you can do is go into Gmail labs and enable quoted text. This gives you the ability to select and snip out text from an email you have received and paste it, elegantly into your email.
This way both you and the person you are communicating with can keep things straight.
Quoting text is also a great way to avoid unintentional misunderstandings.
7. Use Unread Messages to Treat FOMO
If you are continually checking your inbox, you aren’t likely to miss out on anything important. Unfortunately, doing this can seriously degrade your productivity.
You can make checking up on your inbox a bit faster and easier by enabling Unread Messages in Gmail Labs. Once you do this, the number of unread emails in your inbox will show up in your browser tab.
This means you can know at a glance whether or not it is time to open Gmail and read. Wouldn’t this be much less stressful than stopping what you are doing to check your inbox?
Email is both a productivity tool and a time waster.
Hopefully, you can use these tips, tricks, and techniques to improve your experience with an already great email product, and boost your productivity at the same time.
Finally, keep your Gmail updated and make a note to look into the latest offerings from Gmail labs on a regular basis.